Invoice Creation - File - Paperless Picking

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Invoice Creation - File - Paperless Picking

Use this option to post an order for paperless picking. When you select this option, Micronet saves the order to the paperless queue where it waits to be assigned to a PDA through the Warehouse Scheduler - Picking Slips tab – see "Warehouse Scheduler - Picking Slips".

Reference

For more information on the use of PDAs for paperless picking, see"Paperless Picking" in the Mobile Applications manual.

Technical Tip

2.8 Feature

You cannot post an order for paperless picking if your company is configured for supply chain procurement; these options will be greyed.

Process the invoice to completion stage.

Refer to "Sales - Invoice Creation" for the steps involved.

Select FILE | PAPERLESS PICKING.
Select the status you want to apply to the order:

PAPERLESS PICKING – the picking slip is ready for downloading to a PDA, with no special requirements
PAPERLESS WAIT – the slip is in the queue waiting to be picked. However, when the user is accepting automatic orders, they have the option of setting a default status. This status can be used to manually check all automatic orders then reassign them to the paperless queue.
PAPERLESS ON HOLD – the slip is for a debtor whose account is on hold
PAPERLESS PP DON'T SHIP – the slip is in the queue waiting to be picked. However, when the slip is posted back and recalled for invoicing, a message will display "Pick, Pack No Ship". This status is used to ensure payment is made before the goods are invoiced. An accurate invoice amount can not be determined until goods have been picked.
PAPERLESS INSTRUCTIONS – the slip is in the queue waiting to be picked. However, when it is posted back and recalled for invoicing, a message will display asking the user to "Please read Instructions". This status is used as a reminder when invoicing that there may be special instructions entered on the order as text lines that need to be read.
PAPERLESS SCAN CHECKED – the slip has been bench scanned but requires another person to produce the invoice
PAPERLESS ACKNOWLEDGEMENT –
PAPERLESS FIELD SERVICE – the slip is in the queue waiting to be downloaded to a Field Service PDA (for more information, see "Wide Warehouse Scheduler - Field Service").

Technical Tip

If an invoice only contains a backordered line and you select to post it to the paperless queue (PAPERLESS PICKING), Micronet displays a message that there are no items on the order that can be picked so you need to select a different posting option, e.g. Post as Backorder or Paperless Wait (2.8 feature). When this message is displayed depends on your setting in the Picking Value on PDA No=QtyOrd Yes=Qty Supp field on the Picking screen / Edit Warehouse Mobile Settings screen (v2.8) (refer to "Picking Settings") – i.e. whether the quantity ordered is 0 or the quantity supplied is 0.

Micronet displays the Invoice Total screen.

Technical Tip

Some of the fields on this screen may differ depending on how your system is configured and whether you are using any additional options including freight, minimum order surcharges, levies and discounts. User defined fees and charges are setup using the Miscellaneous Charges screen in your company configuration – see "Edit Company - Edit - Misc Charges". For example, the C/C Fee and Surcharge fields shown on the screen above are user defined miscellaneous charges.

Complete the following fields:

	Field	Value
	Sub Total	Micronet displays the subtotal of all lines on the order, excluding additional amounts such as freight, levies, surcharges and GST.
	Freight	Micronet displays any applicable freight charge from your Freight master file (refer to "Freight Master File"). You can change this or enter a freight charge if required.
	C/C Fee, Surcharge	Micronet displays any user defined miscellaneous charges setup in your company configuration. In this example, you would enter the credit card fee that applies to this order, and any small order surcharge calculated, based on the total value of the order. For more information on small order surcharges, refer to "Edit - Program - Small Order Surcharge".
	Levy	Micronet displays the levy (if any) entered on the Invoice Header.
	Inv Discount	Micronet displays the discount (if any) entered on the Invoice Header.
	Inv Surcharge	Micronet displays the surcharge (if any) entered on the Invoice Header.
	On Time Discount	Enter any on-time discount the customer will receive for paying the invoice within a specified period of time.
	WET	Micronet displays any Wine Equalisation Tax that applies to items on the order (liquor industry items only).
	Duty and Excise	Micronet displays any duty or excise that applies to this order.
	GST/Sales Tax	Micronet displays any GST or sales tax that applies to this order.
	Invoice Total	Micronet displays the invoice total, taking into account all additional amounts entered on this screen.

When you have finished, select the OK button.

Micronet saves the order for paperless picking and redisplays the Invoice Creation screen. Your last five transaction numbers (including the picking slip number) are displayed at the bottom left of the main Micronet screen. (2.8 feature)